SAP > Banking > Outgoing Payments > Void Checks for Payment
1. Enter the Check Number you want to Void
2. Check the Selection Box to Void the Check
3. Choose the correct selection:
- a. Cancel Checks on:
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- i. Cancellation Date
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- ii. Check’s Posting Date
4. Choose “Continue” at System Message below (this is a final warning before Voiding the Check)
If you receive this error message:
“G/L Account 105301 needs project assignment; fill in project-related fields”
This means one of the Journal Entries is missing a Project assignment, you will need to populate these fields before you can Void the Check
Correcting Project Related Fields:
1. Find the Correct AP Invoice
2. Right Click in a Blank Area on the AP Invoice (and use the Relationship Map, if you need to validate the check payment)
3. Choose the “Accounting” Tab
4. Drill into the Journal Remark by clicking the Yellow Arrow
5. Enter the Correct Project on each Line Item (with Dollar values, in the example below the Suspense account is 0.00 and no project assignment is required)
6. Choose Update
7. Right Click on a Blank Area on the AP Invoice
8. Choose “Relationship Map”
9. Double Click on “Outgoing Payments” to open
10. Open the Journal Entry by clicking on the Yellow Arrow to Drill Into the Journal Entry
11. Enter the Project on each Line Item
12. Choose Update when done
Return to Banking > Outgoing Payments > Void Checks for Payment and re-enter check number to Void
Cancelled will show YES, when Void is Complete
