Inside the SAP application, on the top of the screen, is a long row of icons referred to as the toolbar. These icons give users an easy way to access commonly used functions.
The individual icons are active or inactive depending on what window you have open. Active functions are in color, inactive ones are grayed out. You can hide or show the toolbar by right-clicking in the toolbar area and click select or deselect.
Below is a description of each icon in the toolbar menu:
| Icon | Function |
|---|---|
 Preview |
Lets you view a document before printing |
 Print |
Prints the active document |
 E-mail |
Displays the Send Message window, where you add the E-mail address and enter the text of the message |
 SMS |
Displays the Send Message window, where you enter the phone number and the text of your SMS message |
 Fax |
Displays the Send Message window, where you add the Fax number and enter the text for the fax |
 MS-EXCEL |
Lets you export data to Microsoft Excel |
 MS-WORD |
Lets you export data to Microsoft Word |
 PDF |
Lets you export data as a PDF (portable document format) file |
 Launch Application |
Lets you launch different applications directly from SAP Business One |
 Lock Screen |
Lets you lock the active screen |
 Find |
Switches to Find mode |
 Add |
Switches to Add mode |
 First Data Record Previous Record Next Record Last Data Record |
Lets you navigate between objects of the same type |
 Filter Table |
Lets you search and display specific data in SAP Business One. |
 Sort Table |
Lets you sort data in a table. |
 Base Document Target Document |
Displays a document that has been created on the basis of the selected document or as a follow-up to the selected document. For example, you can view the original sales quotation or the subsequent A/R invoice from a delivery |
 Gross Profit |
Displays the Gross Profit window for a sales document |
 Payment Means |
Lets you specify payment means for a document |
 Volume and Weight Calculation |
Calculates the volume and weight of the items in marketing documents |
 Transaction Journal |
Displays the Transaction Journal Report with the summary of all the accounting transactions |
 Journal Entry Preview |
Lets you preview the corresponding journal entry posting before you add a document that generates journal entry. If adding the document triggers more than one journal entry posting, you can preview all at one time
Note: If transactions are posted to journal entries, for example, by another user, during journal entry preview, the final journal entry might differ from the one previewed |
 Layout Designer |
Lets you select a layout or printing sequence and edit layouts for printing documents and reports |
 Form Settings |
Displays the Form Settings window with the list of options for the active window. You can change these settings to modify the fields, rows, and tables displayed in a window |
 Query Manager |
Displays the Query Manager window |
 Messages/Alert Overview |
Displays the Messages/Alerts Overview window, which displays user messages and alerts |
 Calendar |
The SAP Business One Calendar displays your scheduled meetings, phone calls, and other activities |
 Context Help |
Displays the SAP Business One online help |