Item Number
- 1) Enter the Item Number
- a) Press tab to move from field to field.
Description
- 1) Enter the Item Description
Item Type
- 1) Select Items from the drop down menu
Item Group
- 1) Select the applicable Item Group from the drop down menu
- a) The Item Group usually controls the G/L accounts for inventory transactions.
Price List
- 1) Select the applicable Price List for the item
- a) There can be more than one price list associated with an item.
Unit Price
- 1) Enter the Sales Price for the price list selected
Inventory/Stock Item, Sales Item, Purchased Item, and Fixed Assets
- 1) Select all that apply
- a) E.g. For an item that is purchased and tracked in inventory but not sold, only select Inventory/Stock Item and Purchased Item. If that same item is also sold, then also select Sales Item. If the item is purchased but is not going to be tracked in inventory, then only select Purchased Item.
General
Tax Liable
- 1) Default to selected, deselect is needed
- a) If this is selected and the Customer is tax exempt, the Customer’s tax status will override the Item’s tax status.
Manufacturer
- 1) Enter or Select the Manufacturer, if applicable
- a) This is used if the Manufacturer of the item is needed.
Additional Identifier
- 1) Any other identifying information needed for this item
Shipping Type
- 1) Enter or Select a Shipping Type
Serial and Batch Numbers: Manage Item by
- 1) Defaults to None, change to Serial Numbers or Batches, if needed
Serial and Batch Numbers: Management Method
- 1) Defaults to On Every Transaction, change to On Release Only if needed
- a) Applicable only if Manage by Serial Number or Batch was selected.
Purchasing Data
Preferred Vendor/Supplier
- 1) Enter or Select the Preferred Vendor/Supplier for this item
Mfr Catalog No
- 1) The Item Number for the Manufacturer
- a) The Item Number used for this item may be different than the Item Number the Manufacturer uses.
Purchasing UoM
- 1) Optional
- a) E.g. Each, Box, Case, etc…
Items per Purchase Unit
- 1) Optional
- a) E.g. If Purchasing UoM is Case and there are 6 bottles in a case, enter 6.
Packaging UoM
- 1) Optional
- a) E.g. Each, Box, Case, etc…
Quantity per Packaging UoM
- 1) Optional
- a) E.g. If Packaging UoM is Box and there are 10 cases in a box, enter 10.
Tax Type
- 1) Defaults to Regular Tax, change to Use Tax or No Tax if needed
Sales Data
Sales UoM
- 1) Type in “each”
Items per Sales Unit
- 1) Optional
- a) E.g. If Sales UoM is Case and there are 6 bottles in a case, enter 6.
Packaging UoM
- 1) Optional
- a) E.g. Each, Box, Case, etc…
Quantity per Packaging UoM
- 1) Optional
- a) E.g. If Packaging UoM is Box and there are 10 cases in a box, enter 10.
Inventory Data
Set G/L Accounts By
- 1) Defaults to Item Group, change if needed
Inventory/Stock UoM
- 1) Optional
- a) E.g. Each, Box, Case, etc…
Valuation Method
- 1) Should default to correct method, change if needed
Item Cost
- 1) Enter the cost of the item
- a) Only applicable if Valuation Method is Standard.
Whse Code
- 1) Select the main warehouse and select the Set as Default button
Manage Inventory/Stock by Warehouse
- 1) Optional
- a) This option allows for managing inventory levels at the item level or at the warehouse level.
Properties
Optional – This allows for detailed grouping for reporting purposes.
Remarks
Optional – This allows for more details about the item including a picture of the item.