How to Set Up Incoming Payment – Deposits

Making Deposits

Banking > Deposits > Deposit

  1. Select the Checks Tab to post a check to a deposit
    1. SAP will list all the checks that are not yet deposited
  2. Highlight the checks you want to deposit
  3. Enter the G/L account number into the Bank Account Field

Internal Reconciliation
Define Bank

Administration > Banking > Banks

  • Bank Country
  • Bank Code
  • SWIFT Code

House Bank Accounts

  • Branch
  • Account Number
  • Next Check Number
  • GL Account Number
  • The rest of the fields are optional

Linking House Banks

BP > Payment Terms Tab > Select Bank List > Select Bank

  • Complete Account Number
  • Complete Branch No

Bank Definitions are required for:

  • Outgoing Payment by Check
  • Checks for Payment
  • Incoming Payments
  • Payment Wizard

Incoming Payments:

Business Partner > Master Record > Payment Terms Tab > Confirm Bank Details are set up

Banking > Incoming Payments > Incoming Payments

  1. Select Customer
  2. Choose Payment Means
  3. Check Tab
    1. Bank Definitions have been pre-populated

Incoming Payment via Credit Card

  • Must define Credit Card Brands
    • Administration > Set Up > Banking > Define Credit Cards
      • Name = Brand Name (Visa, Mastercard)
      • GL Account Number = for journal entries
      • ID = Credit Card Company Identifier Number

 

  • Must define Credit Card Payments
    • Administration > Set Up > Banking > Define Credit Card Payment
      • Code = 30
      • Name = After 30 Days
      • Payment After = Transfers CC Payments on a Fixed Due Date (paid by customers)
      • Voucher Date of Receipt
        • Define interverals of receiving vouchers
          • 1-10th = 15
          • 11-20 = 15 Days and 1 month
          • 21- 31 = 15th Day, 2 months after payment

 

  • Must define Payment Methods
    • Administration > Set Up > Banking > Define Credit Card Payments
      • Payment methods to customers
      • Name = Payments with Restriction
      • Card = the Brand
      • Payment Code = Payment Method previously defined
      • Min. Credit Voucher = the minimum credit voucher that can be accepted
      • Min. Payment = the minimum payment accepted
      • Without Approval = the amount of payment that can be made without approval
      • Payments
        • No – do not allow payment installments
        • Yes – too allow to divide payments
        • Credits – an agreement with the Credit Card company to receive the payment in full, but the credit card company charges the customer in installments

Define Deposit Methods:

Administration > System Initialization > General Settings > Sales Tab

  • Submit Credit Voucher Field
    • Select deposit method of credit card vouchers
      • Manually – if you use a credit card machine manually
      • Automatic – if connected to the Credit Card Company online
  • Customer Credit Card Details
    • To record the customers primary credit card used by your customer
    • Business Partners > Business Partner Master Data > Payment Terms Tab

Entering an A/R Payment

Check Payment: Banking > Incoming Payments > Incoming Payment Document

  1. Enter Customer Info
  2. Check the Invoices, the payment is covering
    1. If Partial Payment, change the amount in the “Total Payment” Field to match the payment received amount
  3. Choose Payment Means
    1. Choose Tab for Payment Means
      1. Enter Amount of Payment
      2. Enter Check Number
      3. OK
        1. If Partial Payment, make note in the Remarks field
      4. Add

A/R Bank Transfer

Banking > Incoming Payments > Incoming Payment Document

  1. Enter Customer Info
  2. Check all items Bank Transfer is covering
  3. Choose Payment Method
    1. Choose Bank Transfer Tab
    2. Enter GL Account
    3. Enter Received Date of Transfer
    4. Enter a Reference Number
    5. Enter Amount
    6. OK
    7. Add

A/R Payment on Account:

Banking > Incoming Payments > Incoming Payment Document

  1. Enter Customer Info
  2. Can not match payment so we choose “Payment on Account” Check Box and enter an amount
    1. Choose Payment Means
    2. Choose Payment Method
    3. Add Remark
    4. Add
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