1. Log Into SAP
2. Select Administration
3. Select System Initialization
4. Select Authorizations
5. Select General Authorizations
Your screen should look like this:
6. Select the User that you’d like to modify (on the left side of the window)
- a. Select the “Subject” you wish to modify
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- The Subject mirrors SAP’s Main Menu
- It includes the Main Menu and each Sub-Menu
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Your screen should look something like this:
- b. Select the Authorization Level desired for selected user.
- Authorization Meanings:
- Full Authorization
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- Gives the User Full Authorization for that particular Subject
- All “Super Users” will have Full Authorization to every module
- Read – Only
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- Gives the User Read Only Access to that particular Subject
- No Authorization
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- The user will not be able to access the Subject
- Authorization Meanings:
NOTE: The subject can also be removed from the User’s Sign On
- To remove a Subject / Menu Option from the User
- Sign on as the User
- Select “Form Settings” Icon from the Tool Bar
- Uncheck the Menu / Subject from being visable
- Remember to change the authorization to “No Authorization” for the selected Menu / Subject
Screen Shot of Removing Menu Options:
Copying another User’s rights / authorizations:
Sometimes Users may share similar responsibilities. Once a User authorization has been established, you can copy that User’s authorizations to another user, to do this:
- Click and Hold the Users Name you want to copy from
- In a moment, a box will appear around the users name
- Don’t let go!
- Drag that box to the User you want to copy the authorizations to
- Let go
- Select “Copy” to mirror Authorization privileges
- Select Update to close screen and save changes