How to Modify User Authorizations – SAP

1. Log Into SAP

2. Select Administration

3. Select System Initialization

4. Select Authorizations

5. Select General Authorizations

Your screen should look like this:
6. Select the User that you’d like to modify (on the left side of the window)

a. Select the “Subject” you wish to modify

• The Subject mirrors SAP’s Main Menu
• It includes the Main Menu and each Sub-Menu

Your screen should look something like this:

b. Select the Authorization Level desired for selected user.

Authorization Meanings:

• Full Authorization

• Gives the User Full Authorization for that particular Subject
• All “Super Users” will have Full Authorization to every module

• Read – Only

• Gives the User Read Only Access to that particular Subject

• No Authorization

• The user will not be able to access the Subject

NOTE: The subject can also be removed from the User’s Sign On

1. To remove a Subject / Menu Option from the User
   1. Sign on as the User
   2. Select “Form Settings” Icon from the Tool Bar
   3. Uncheck the Menu / Subject from being visable
   4. Remember to change the authorization to “No Authorization” for the selected Menu / Subject

Screen Shot of Removing Menu Options:

Copying another User’s rights / authorizations:

Sometimes Users may share similar responsibilities. Once a User authorization has been established, you can copy that User’s authorizations to another user, to do this:

• Click and Hold the Users Name you want to copy from
  • In a moment, a box will appear around the users name
  • Don’t let go!
• Drag that box to the User you want to copy the authorizations to
  • Let go
• Select “Copy” to mirror Authorization privileges
• Select Update to close screen and save changes