Customer –

1) Click on appropriate option

a) for customer payments.

Vendor –

1) Click on appropriate option

a) for vendor payments.

Account –

1) Click on appropriate option

a) for payments such as a manual check to the lawn company, etc.

Code –

1) Select or enter the customer or vendor code

a) Only available for customer or vendor Payments.

Name –

1) Automatically populates when the Code is selected –

a) Only available for customer or vendor payments.

To Order of

1) Enter who the payment is to be made to

a) Only available for account payments.

Pay to –

1) Use drop-down menu for alternate locations for same BP for customer or vendor payments, or enter the pay to address for account payments

Posting Date –

1) Defaults to today’s date but can be changed, if needed

a) A prior or future date can be used instead of today’s date.

Due Date

1) Defaults to today’s date but can be changed, if needed

a) A prior or future date can be used instead of today’s date.

Document Date

1) Defaults to today’s date but can be changed, if needed

a) A prior or future date can be used instead of today’s date.

Reference

1) Type in a reference such as the check number

Display Invoices with Matching Billing Address

1) Click on box, if needed

a) This allows only the invoices to be displayed that match the pay to address.

Selected

1) Select the invoices the check is paying

a) Deselect All or Select All buttons at the bottom can be used.

Cash Discount %

If applicable

Total Payment

1) Defaults to full amount of the invoice amount but can be changed, if needed

a) It can be changed to a lessor amount, if needed.

G/L Account

1) Enter or select the general ledger account number for the payment, e.g. telephone expense account if it is a phone rebate check

a) Only available for account payments.

Amount

1) Enter the amount of the payment

a) Only available for account payments.

Payment on Account

1) Click on box if amount paid is not for a specific invoice

a) Only available for customer or vendor payments. This allows prepayments or overpayments to be recorded in the BP account until applied.

Remarks

1) Additional remarks relating to this payment, if needed

Deselect All

1) Click here if you want to pay only a few invoices or none at this time

a) Invoices can be selected by line

Select All

1) Click here if you want to pay all or most of the line invoices

a) Invoices can be deselected by line

Add in Sequence

1) If the payment is not against specific documents/transactions, selecting this option selects documents/transactions according to their display order in the table

Payment Mean Icon on Menu Bar

1) Click on Payment Means Icon and select Form of Payment (Check, Bank Transfer, Credit Card, or Cash)

 

Payment Means – Check

Search by Bank Code

1) If selected, searches for the required bank by bank code instead of bank name

Due Date

1) Defaults to today’s date but can be changed, if needed

a) A prior or future date can be used instead of today’s date.

Amount

1) Type in amount or press Control B to automatically fill in the amount

Manual Check

1) Select this option if it is a manual check

Check No

1) Enter the manual check number

OK / Cancel

1) Click on OK to return to Outgoing Payments screen

 

Payment Means – Bank Transfer

G/L Account

1) Select the general ledger account number for the payment

Transfer Date

1) Defaults to today’s date but can be changed, if needed

a) A prior or future date can be used instead of today’s date.

Reference

1) Type in a reference for the transfer, e.g. the bank transfer number

Amount

1) Type in amount or press Control B to automatically fill in the amount

OK / Cancel

1) Click on OK to return to Outgoing Payments screen

 

Payment Means – Credit Card

Credit Card Name

1) Select the appropriate credit card from the menu or add a new one

G/L Account

1) Select the general ledger account number for the payment

Amount

1) Type in amount or press Control B to automatically fill in the amount

Voucher No.

1) Type in approval/reference number for Credit Card processing, optional

OK / Cancel

1) Click on OK to return to Outgoing Payments screen

 

Payment Means – Cash

G/L Account

1) Select the general ledger account number for the payment

Amount

1) Type in amount or press Control B to automatically fill in the amount

OK / Cancel

1) Click on OK to return to Outgoing Payments screen

Add / Cancel

1) Click on Add when complete
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