Customer –
- 1) Click on appropriate option
- a) for customer payments.
Vendor –
- 1) Click on appropriate option
- a) for vendor payments.
Account –
- 1) Click on appropriate option
- a) for payments such as a manual check to the lawn company, etc.
Code –
- 1) Select or enter the customer or vendor code
- a) Only available for customer or vendor Payments.
Name –
- 1) Automatically populates when the Code is selected –
- a) Only available for customer or vendor payments.
To Order of
- 1) Enter who the payment is to be made to
- a) Only available for account payments.
Pay to –
- 1) Use drop-down menu for alternate locations for same BP for customer or vendor payments, or enter the pay to address for account payments
Posting Date –
- 1) Defaults to today’s date but can be changed, if needed
- a) A prior or future date can be used instead of today’s date.
Due Date
- 1) Defaults to today’s date but can be changed, if needed
- a) A prior or future date can be used instead of today’s date.
Document Date
- 1) Defaults to today’s date but can be changed, if needed
- a) A prior or future date can be used instead of today’s date.
Reference
- 1) Type in a reference such as the check number
Display Invoices with Matching Billing Address
- 1) Click on box, if needed
- a) This allows only the invoices to be displayed that match the pay to address.
Selected
- 1) Select the invoices the check is paying
- a) Deselect All or Select All buttons at the bottom can be used.
Cash Discount %
- If applicable
Total Payment
- 1) Defaults to full amount of the invoice amount but can be changed, if needed
- a) It can be changed to a lessor amount, if needed.
G/L Account
- 1) Enter or select the general ledger account number for the payment, e.g. telephone expense account if it is a phone rebate check
- a) Only available for account payments.
Amount
- 1) Enter the amount of the payment
- a) Only available for account payments.
Payment on Account
- 1) Click on box if amount paid is not for a specific invoice
- a) Only available for customer or vendor payments. This allows prepayments or overpayments to be recorded in the BP account until applied.
Remarks
- 1) Additional remarks relating to this payment, if needed
Deselect All
- 1) Click here if you want to pay only a few invoices or none at this time
- a) Invoices can be selected by line
Select All
- 1) Click here if you want to pay all or most of the line invoices
- a) Invoices can be deselected by line
Add in Sequence
- 1) If the payment is not against specific documents/transactions, selecting this option selects documents/transactions according to their display order in the table
Payment Mean Icon on Menu Bar
- 1) Click on Payment Means Icon and select Form of Payment (Check, Bank Transfer, Credit Card, or Cash)
Payment Means – Check
Search by Bank Code
- 1) If selected, searches for the required bank by bank code instead of bank name
Due Date
- 1) Defaults to today’s date but can be changed, if needed
- a) A prior or future date can be used instead of today’s date.
Amount
- 1) Type in amount or press Control B to automatically fill in the amount
Manual Check
- 1) Select this option if it is a manual check
Check No
- 1) Enter the manual check number
OK / Cancel
- 1) Click on OK to return to Outgoing Payments screen
Payment Means – Bank Transfer
G/L Account
- 1) Select the general ledger account number for the payment
Transfer Date
- 1) Defaults to today’s date but can be changed, if needed
- a) A prior or future date can be used instead of today’s date.
Reference
- 1) Type in a reference for the transfer, e.g. the bank transfer number
Amount
- 1) Type in amount or press Control B to automatically fill in the amount
OK / Cancel
- 1) Click on OK to return to Outgoing Payments screen
Payment Means – Credit Card
Credit Card Name
- 1) Select the appropriate credit card from the menu or add a new one
G/L Account
- 1) Select the general ledger account number for the payment
Amount
- 1) Type in amount or press Control B to automatically fill in the amount
Voucher No.
- 1) Type in approval/reference number for Credit Card processing, optional
OK / Cancel
- 1) Click on OK to return to Outgoing Payments screen
Payment Means – Cash
G/L Account
- 1) Select the general ledger account number for the payment
Amount
- 1) Type in amount or press Control B to automatically fill in the amount
OK / Cancel
- 1) Click on OK to return to Outgoing Payments screen
Add / Cancel
- 1) Click on Add when complete