This report lets you track the status of your sales and purchasing documents. You can find the customers that still need to pay for their orders and the vendors that have not provided the items you ordered, and you can track your missing items in stock.

Use the report to view the following document types:

  • Open sales and purchasing documents, including A/P and A/R reserve invoices that are not yet fully paid or fully delivered
  • Documents that were partially copied to a target document

Note: Closed or cancelled documents do not appear in the report.

To access the window, choose one of the following:

  • Sales – A/R  Sales Reports  Open Items List
  • Purchasing – A/P  Purchasing Reports  Open Items List
  • Production  Production Reports  Open Items List

Note: This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

Open Items List Fields

Currency
Specify the currency in which you want to display the amounts.

Open Documents
Specify the type of document that you want to display.

  • Sales and purchasing documents

Note: A/P and A/R Reserve Invoices have two different statuses:

    • Unpaid – select this option to display all the open A/P or A/R reserve invoices that are not fully paid yet. This list may include A/P or A/R reserve invoices that are already partially or fully delivered.
    • Not Yet Delivered – select this option to display all the open A/P or A/R invoices that are not fully delivered yet. This list may include A/P or A/R reserve invoices that are already partially or fully paid.
  • Production orders with the status Planned or Released
  • Missing items, that is, a list of all items with available quantity lower than zero.

After you close the window, the last document selection is saved, and appears by default the next time you open the window.

Doc. No.
Reference number of the purchasing or sales document.

Installment No.
Appears only for A/P or A/R invoices and displays the successive installment number of the document.

Customer/Vendor
Customer or vendor name as it appears in the sales or purchasing document.

Days Overdue
Appears only for A/P or A/R invoices; displays the number of days beyond the due dates of the invoices.

Customer/Vendor Ref. No.
The number of a customer sales or vendor purchasing document.

Due Date
Due date of the purchasing or sales document.

Amount
Open amount in the document, including tax that is still not drawn into the target document, or not yet paid.

Net
Open amount in the document not including tax.

Tax
Open tax amount in the document.

Original Amount
Original total amount of the document, including tax.

Posting Date
Posting date of the document.

Document Date
Date of the document.

Open Item List – Production Orders
The following columns are displayed when you select the option Production Orders in the Open Documents field:

Doc. No.
The production order number.

Type
The type of production order: Standard, Special, or Disassembly.

Status
The current status of the production order.

Open Item List – Missing Items

The following columns are displayed when you select the option Missing Items in the Open Documents field:

Item No.
Item code.

Item Description
Item description as defined in the item master data.

In Stock
Total quantity of the item as contained in all the defined company warehouses.

Ordered
Total open quantity of the item that appears in open purchase orders and open A/P reserve invoices not yet delivered.

Committed
Total open quantity of the item that appears in open sales orders and in open A/R reserve invoices that are not delivered yet.

Consignment
Number of items on consignation. The value in this field is a result of the quantity in open deliveries minus the quantity in open returns

Available
The total available quantity of the item in all the company warehouses. The calculation is based on the following formula:
Qty in Stock + Qty Ordered – Qty Committed

Note: To cancel or close open documents, select the relevant documents and choose   Data Menu  Cancel   or Close. The cancelled/closed documents will not appear in the report again.