Use this tab to specify purchasing information for G/L account determination.
To access this tab, choose: Administration > Setup > Financials > G/L Account Determination > Purchasing.
Opens the Control Accounts – Accounts Payable window, in which you can set the controlling account for outgoing payments.
Permit Change of Control Accts
Select if you want to assign different control accounts to different vendors.
You assign control accounts to each vendor in the Business Partner Master Data window. If you do not select this option, the control accounts defined in the Control Accounts – Accounts Payable window are used for all vendors.
Domestic Accounts Payable, Foreign Accounts Payable, EU Accounts Payable
Define the respective accounts for posting purchases to domestic, EU, or other foreign vendors.
SAP Business One posts all purchases from vendors to this collective account, making your current total purchases available at any time.
Realized Exchange Diff. Gain, Realized Exchange Diff. Loss
Select accounts to use as default accounts for journal entries created to reflect loss and gain caused by exchange rate differences in purchase transactions.
Realized Conversion Diff. Gain, Realized Conversion Diff. Loss
Select accounts to use as default accounts for journal entries created to reflect loss and gain caused by conversion differences in purchase transactions.
Note: The fields are available only if the system currency is different from the local currency.
Define a default account to use when paying by bank transfer.
Define an account to use as default when a cash discount is used.
Cash Discount Clearing
Define an account to use as the clearing account when a cash discount is used.
Expense Account, Expense Account – Foreign, Expense Account – EU
Define accounts to use as default expense accounts:
- For expenses incurred in domestic purchase transactions
- In a purchase transaction involving a foreign vendor
- In a purchase transaction involving a vendor from the European Union
- For foreign expenses
Purchase Credit Account
Select a control account to use as the default when a credit transaction for purchasing is created, for example, an A/P credit memo.
Purchase Credit Account – Foreign
Select a control account to be used as the default when a credit transaction for purchasing is created for foreign vendors.
Purchase Credit Account – EU
Select a control account to use as the default when a credit transaction for purchasing is created for vendors from the European Union.
Overpayment A/P Account, Underpayment A/P Account
Define these accounts if you want SAP Business One to handle cases in which the outgoing payment amount is slightly different from the A/P invoice(s) amount paid.
SAP Business One compares the amount paid to the amount due, and if the difference is less than the amount defined in the Outgoing Amt Diff. Allowed or Outgoing % Diff. Allowed field of the Currencies – Setup window under Administration: Setup > Financials > Currencies, the application automatically creates the appropriate transaction.
Down Payment Clearing Account
Select a G/L account to use as the default clearing account when adding an A/P down payment invoice. You cannot select G/L accounts defined as control accounts.
Note: For China, Japan, and Korea, this field is not available for users using a new database.
Variance Account-Expense and Inventory Acct
Define a variance G/L account for the clearing journal entries generated by A/P credit memos which are based on A/P invoices with a change in price or freight charges.