Use this tab to set configurations relevant to cost accounting.

To access this tab, choose: Administration > System Initialization > General Settings > Cost Accounting.

Note: When modified, settings on this tab are updated immediately per company, for all users. There is no auto refresh for currently opened windows.

Cost Accounting Tab Fields

Use Multidimensions
Selecting the checkbox:

  • Enables all fields related to cost centers and distribution rules to be multi-dimensional
  • Adds to the application a new window named Dimensions (  Financials  Cost Accounting  Dimensions  ), in which you can define up to five dimensions
  • Adds the Dimension field to several windows and reports
  • Stores previous distribution rule information to Dimension 1 of the Dimensions window
  • Enables you to create manual distribution rules for individual transactions

Note: Not all transactions support manual distribution rules. For more information, see Working with Distribution Rules.

You can select the checkbox at any time.
Note: Once dimensions other than Dimension 1 are activated (select the Act. checkbox of the corresponding dimension in the Dimensions window), you cannot deselect the Use Multidimensions checkbox.

Display Distribution Rules

  • Select In a Unified Column to display distribution rules of several dimensions in one column, separated by ;. You can manually enter distribution rules for corresponding dimensions separated by ;, or choose the Choose from List (Choose from List) icon to open the Select Distr. Rule window, in which you can define distribution rules for corresponding dimensions.

Example: If you enter ; DR2; DR3 in the Distr. Rule field, there’s no distribution rule for dimension 1, distribution rule DR2 is for dimension 2, and distribution rule DR3 is for dimension 3.

  • Select In Separate Columns to display all active dimensions in separate columns.

You can change the radio button status at any time. The change only affects the way in which distribution rules are displayed; it does not affect the database.
Note: The two radio buttons are displayed only when you selected the Use Multidimensions checkbox.

Specify how a journal entry line without a distribution rule and/or project should be posted if the G/L account is set up for cost accounting
SAP Business One performs actions that you defined here for postings without distribution rule or project code assignment.

Distribution Rule
For G/L accounts for which you selected one or more dimension checkboxes in the Chart of Accounts window, SAP Business One performs actions that you selected here for postings in which such G/L accounts have no distribution rule assigned to the selected dimensions.

If you select:

  • Without Warning, SAP Business One release the posting without warning
  • Block Posting, SAP Business One prevents releasing the posting with an error message

There are two situations:

  • The Use Multidimensions checkbox is selected: choose the Browse (Browse) icon to open the Distribution Rule on Dimensions window, and select options from the dropdown lists for active dimensions.
  • The Use Multidimensions checkbox is not selected: select options from the dropdown list.

The default option is Without Warning. You can change the options at any time.

Project Code

For G/L accounts for which you selected the Project checkbox in the Chart of Accounts window, SAP Business One performs actions that you selected here for postings in which such G/L accounts are without project assignment.

If you select:

  • Without Warning, SAP Business One release the posting without warning
  • Block Posting, SAP Business One prevents releasing the posting with an error message

The default option is Without Warning. You can change the options at any time.