Use the Authorizations window to assign permissions to each user. Superusers have full permissions that cannot be altered. Regular users can have full or partial permissions, for each module and sub-module.

To access the Authorizations window, choose: Administration > System Initialization > Authorizations.

Note: You have defined your users as either regular or superusers.

Authorizations Window Fields

Max. Discount – Sales
Specify the maximum discount that the user is authorized to enter in sales business documents. If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Discount – Purchasing
Specify the maximum discount that the user is authorized to enter in purchasing business documents. If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Discount – General
Specify the maximum discount that the user is authorized to enter for the followings:

  • Business partner master data
  • Payment terms
  • Goods issue, goods receipt, and inventory transfer
  • Special prices

If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Cash Amount for Incoming Payments
Select and enter the maximum cash amount the regular user is authorized to enter in an incoming payment (Payment Means window, Cash tab). This can be overridden for specific documents with a supervisor’s permission.
This option is not active for superusers.

Full Authorization
Choose to grant full authorization to a user for all functions in all applications.

Read Only
Choose to grant read-only authorization to a user for all functions in all applications. The user can then display all data but cannot make any changes.

No Authorization
Choose to grant no authorizations for any functions in any application. The user will be unable to display or change any data.