How To Setup File Formats For Bank Payments In SAP Business One

Administrators use the File Formats – Setup window to import, update, and clear the file formats for bank payments. SAP Business One uses the assigned file formats to create electronic files for bank payments. Before you begin make sure you have downloaded the bank payment file format from the PartnerEdge or SAP portal. Here’s how: […]

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How To Manage Document Drafts In SAP Business One

In SAP Business One, you can save most documents as drafts. This lets you change and process them before adding them to the database as regular documents. This may be required because a document is only partially filled out and it will be completed later. Or perhaps someone knows how to fill out one part […]

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How To Turn A Draft Document Into A Regular Document

1) Depending on the type of document you want to create, proceed as follows: Sales documents Choose: Sales – A/R > Sales Reports > Document Drafts Report. In the Document Drafts – Selection Criteria window, specify the required parameters and choose OK. Purchasing documents Choose: Purchasing – A/P > Purchasing Reports > Document Drafts Report. […]

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How To Create Incoming Payments On Account In SAP Business One

You can accept payments that are received without reference to specific invoice(s)—for example, a one-time point-of-sale purchase. To do this, you check the Payment on Account checkbox of the Incoming Payments window and fill in the required information. Once the incoming payment document has been posted, the appropriate journal entry is created.  

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SAP Business One Period-End Closing Checklist

Period-end closing activities take place at the end of the month or the end of the quarter, or both, depending on how your financial accounting processes work. In either case, the checklist at the end of the period is much the same. Checklist: Make sure that all transactions for the period were posted properly, including […]

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How To Use The Postdated Check Deposit Feature In SAP

In SAP Business One you can use this function to transfer to cash account checks that have been deposited as postdated. Here’s how to deposit postdated checks: 1) In the Modules tab, navigate to Banking > Deposits > Postdated Check Deposit Below is what the fields mean in the Postdated Check Deposit Window: Type of […]

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How To Turn A Draft Into A Regular Document In SAP Business One

1) Depending on the type of document you want to create, proceed as follows: Sales documents Choose: Sales – A/R > Sales Reports > Document Drafts Report. In the Document Drafts – Selection Criteria window, specify the required parameters and choose OK. Purchasing documents Choose: Purchasing – A/P > Purchasing Reports > Document Drafts Report. […]

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What Is An External Reconciliation?

External reconciliation is the comparison of open transactions within SAP Business One with an external account statement. Most commonly this is a bank statement. However, it could be a business partner’s account statement containing a list of transactions that your customer sends to you as its vendor, for example. For external bank statement reconciliations, SAP […]

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What Is An Internal Reconciliation?

Matching and clearing transactions for business partners or for G/L accounts is part of the bookkeeping process. The internal reconciliation function in SAP Business One lets you match and clear transactions that remain open for a business partner in the application. You can perform either a partial or full reconciliation for a specific business partner […]

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How To Create Incoming Payments For Specific Invoices

The following steps explain how to create an incoming payment against specific invoices: 1) Go to: Banking > Incoming Payments > Incoming Payments window (shown in screenshot below) 2) Click the selection list button to the right of the Code field and then select a customer 3) Review the Documents for Payment table that displays […]

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